Senior Program Delivery Coordinator at AGRA

Job Description

Job Summary

The Senior Program Delivery Coordinator will provide the capacity to strengthen operational efficiency, coordination, and delivery discipline across the Gender, Youth & Inclusiveness (GYI) portfolio — now spanning multiple institutional assets (YEFFA, Value4HER, GenAfrica) and time-sensitive donor obligations. The Senior Program Delivery Coordinator provides high-level administrative leadership, ensures smooth execution of multi-country workflows, and maintains compliance standards required for AGRA’s growing and complex GYI portfolio. The role ensures that GYI operates as a high-performing, well-organized, and timely team by managing scheduling, workflows, documentation, reporting, logistics, and process management across regions.

This position functions as the program management backbone of the Gender Youth and Inclusiveness team, providing proactive operational oversight, organizing multi-stakeholder engagements, managing document flow, supporting donor reporting processes, and ensuring strong follow-up and quality control across all GYI activities. The incumbent helps maintain momentum across fast-moving workstreams, anticipates needs, and ensures that all administrative, logistical, and compliance functions run smoothly. The role will report to the Director–GYI with matrix support to the Head of Youth, Head YEFFA, Gender Lead, and Nutrition-Sensitive.

Key Duties & Responsibilities

• Serve as the day-to-day coordination hub between GYI, country teams, Business Lines Directors and Heads, and AGRA business support units
• Coordinate activity management, event coordination, results management, scheduling, preparing briefing materials, ensuring effective upward and downward communication, following up on team tasks, logistics, maintenance of an activity implementation dashboard, reports, and meetings a,nd coordinating with AGRA’s internal support units.
• Oversee the coordination and tracking of GYI work plans, deliverables, reporting schedules, and document flow to support the Director – GYI across YEFFA, Value4HER, Gen-Africa, and cross-institutional engagements.
• Manage complex, multi-stakeholder planning for the Director–GYI and team, including cross-country, donor, and executive meetings.
• Secure and organize internal and external meetings, workshops, missions, learning events, and country engagements; prepare agendas; compile background materials; coordinate rooms, platforms, and logistics.
• Support the development of a corporate calendar and follow up with colleagues across the program secretariat, regional team, and countries to update it.
• Manage the daily operational workflow of the Director–GYI, ensuring timely responses, prioritization of tasks, and smooth agenda management.
• Liaise with vendors, hotels, travel agents, and service providers to guarantee seamless logistics for multi-country activities and donor events.
• Support procurement processes by preparing requisitions, tracking vendor deliverables, and ensuring timely contracting and payments.
• Coordinate travel arrangements for the Director and team, ensuring compliance with AGRA travel procedures.
• Support grant administration tasks by coordinating required documents, reports, deliverables, and partner submissions.
• Oversees the GYI team Central Audit system and follows up with grantees on pending issues.
• Evaluates grantees/consultants no-cost extensions and modifications and forwards to Program Officer and Grants Unit for approval.
• Guides and follows-up with grantees/ consultants to send reports due in a timely- manner and ensures reports are approved by the Grants Unit as necessary.
• Aligns grantee/ consultant achievements against targets and collaborates with relevant Program Officer to identify any consistencies.
• Analyzes Indicators Performance Tracking tables and uses the data to prepare quarterly Dashboards and the Data explorer.
• Maintain operational dashboards, trackers, SOPs, and calendars to ensure alignment and adherence to AGRA internal controls.
• Delivers together with the D-GYI the preparation of donor reports, board reports, AGRA annual and quarterly reports.
• Monitors projects implementation progress and follows up with the grantees and consultants including training them on the use of various AGRA templates.
• Organizes grantee monitoring visits as is required.
• Maintain strong relationships with implementing partners’ administrators to streamline communication, scheduling, and event organization
• Support knowledge-sharing activities by ensuring consistent documentation, archiving, and dissemination of program outputs.
• Track progress against GYI deliverables and produce status briefs, reminders, and escalation notes as needed.
• Research and support GYI team with external partnership management and engagement for impact.
• Maintain up-to-date travel and leave plans for the program staff.
• Ensure version control, filing, and archiving all GYI documents for audits and donor compliance.
• Maintain a high-quality documentation system (SharePoint/Teams/DRIVE) that supports rapid access to information.
• Strengthen quality assurance by reviewing submissions for formatting, completeness, alignment with branding, and compliance with AGRA templates.
• Develop and refine operational SOPs, internal workflows, and coordination guidelines to enhance efficiency.
• Support organization of multi-country events, donor visits, and presentations by preparing agendas, concept notes, participant lists, and coordination materials.

Educational Qualifications, Experience, & Skills Required

• Bachelor’s degree or Master’s in Business Administration, Project Management, Development Studies, Public Administration, or related field.
• Project Management certification would be an added advantage.
• 10–12+ years of experience providing technical program management and backstopping support, coordination, or business support in a high-pressure, multi-country, donor-funded environment.
• Proven experience managing complex logistics, calendars, and workflows across diverse stakeholders with donors like USAID, Mastercard Foundation, Gates Foundation, FCDO.
• Experience in agriculture-related international development work.
• Experience in project management in Africa is essential.
• Demonstrated ability to organize high-level events, donor meetings, and multi-partner engagements.
• Strong experience with document management, reporting, SOPs, and compliance tracking.
• High proficiency with Microsoft Office, Teams, SharePoint, and digital workflow systems.
• Experience in MEL design and implementation, as well as results-based management, is an added advantage
• Experience supporting senior leadership and managing sensitive communications.
• Deep understanding of both the donor, government, and private sector policies and governance structures.

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